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Tutorial

What You'll Need
PDF Files
Acrobat Reader
Content Summary



Tutorial
     
Welcome to the Bard College Student Newspaper Archive.

This tutorial will show you how to make the most of this searchable, online resource.



What you'll need:
  • We recommend at least a 4.x version of either Microsoft Internet Explorer or Netscape. However, the site should work fine on version 3.x browsers.

    Click here to download Microsoft Internet Explorer 5.0.
    Click here to download Netscape 4.7.


  • Adobe Acrobat Reader. It is likely that this document viewer is already installed on your computer.

    Click here to download Adobe Acrobat Reader 4.0.

  • A unique feature of this archive is that the issues can be printed out for convenient reading at a later time. We recommend using a laser printer which can print up to 400 dpi resolution.


Using the Archive: PDF Files
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This archive utilizes a revolutionary file format for document exchange developed by Adobe Systems. This Portable Document Format (PDF) file offers the advantage of effortless distribution across platforms. In addition, the format boasts excellent printability of both fonts and graphics. For more detailed information about the Adobe PDF file, see the Methodology section.

Each of the issues in the archive is available as a PDF file, to be viewed with the Adobe Acrobat Reader. You will have the opportunity to download a sampling of newspaper issues from the Highlights section. You can access any issue file from any publication by clicking on the newspaper icon on the toolbar at the top of this page. You can search for a given issue by clicking on the magnifying glass icon.

Using Highlights to Find PDFs

Using Highlights, you will find a reference accompanying each sample, specifying the name and date of the publication from which the sample was extracted. The date within this reference will be linked to the PDF for the sampled issue. These links will be highlighted in blue.

Browsing Publications to Find PDFs

Using Browse Publications, you will have to take several steps in order to locate the PDFs for newspaper issues. First, you will have to select a publication from the green box on the left. Second, choose a year of publication to view issues from that year. Finally, choose an issue date from that year to view a Content Summary for that issue.

Click here to find out more about the Content Summary feature. From the Content Summary, you can download the PDF for that issue by clicking on this icon:
Searching for PDFs

Using Keyword Search, you can search the Content Summaries that have been extracted from all the issues in the Archive. After performing a search, you will be presented with a list of results for your query. By clicking on the link for an issue, you can see the Content Summary for that issue.

Click here to find out more about the Content Summary feature. From the Content Summary, you can download the PDF for that issue by clicking on this icon:



Using the Archive: Adobe Acrobat Reader
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Although it is very likely that you already have Acrobat Reader, you can download it using the link listed under the What You'll Need section above. Once you have the Acrobat Reader installed, click here to download a tutorial. This tutorial is a PDF file that will get you started using Acrobat Reader and familiarize you with some of the more advanced settings of the program.

For your convenience, a basic introduction to Adobe Acrobat Reader 4.0 will be covered below.

When you download a PDF issue file from the archive, the file may be opened automatically within your web browser. The ability to take advantage of this feature depends on whether you have the proper plug-in installed for your browser. This plug-in may be installed automatically, if your browser version is very recent. Otherwise, you may be prompted to install the right plug-in when you try to download the PDF file.

When you open a PDF file with Acrobat Reader, you will most likely see a page (or pages) in the middle of a grey background, with a toolbar at the top of the window and view controls at the bottom.

The toolbar at the top of the window makes many of the most important controls conveniently available. The first set of icons includes two file functions. The first icon will open a file and the second will print an opened file. The next icon is a navigation control. It will toggle the appearance of the navigation pane, which is an outline of the content of the PDF file. The next two icons are the most handy to use when browsing a PDF. The first icon will turn your cursor into a hand, allowing you to scroll through the document by clicking and dragging. The second icon will allow you to zoom into or out of a page. The next icon on the toolbar is used for selecting text. After that, there are six arrow icons. These icons control movement from one point in the PDF to another. The next three tools will change the view of the page within the window. Finally, the last few tools make it possible to search the content of a PDF file.



Using the Archive: Content Summary
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When using either Keyword Search or Browse Publications, you will encounter a research aid referred to as the Content Summary. The Content Summary is a table of contents created for the archive. That is, the information in the Content Summaries were extracted from issues by the archivists and therefore are NOT an original component of the Archive itself.

The Content Summaries serve several purposes. First of all, they provide a handy guide to the content within the PDF file for an issue. Secondly, they allow a user to get a preview of the contents of an issue online, before they decide to download it. Lastly, the Content Summaries distill some of the most important information from the Archive for indexing by the site's search engine.

When you are browsing or searching, a Content Summary will be displayed when you click on the link to an issue. To be specific, the link to an issue will always appear in this format:

Publication Title. Month Day, Year
Volume Number, Issue Number

At the top of the Content Summary will find the image of the publication's masthead. Beneath that, you will find issue information such as volume number, issue number, and date. Below the date you will notice an icon that looks like this: .
Clicking on this icon will allow you to download the PDF file for the issue which you are previewing. Keep in mind that, apart from this link to the issue's PDF file, the Content Summary DOES NOT link to any of the contents of the issue. The Content Summary merely summarizes what appeared on each page of an issue. If you want to view the actual pages of an issue, you will have to download that issue's PDF file.

Once you are viewing a Content Summary, you can perform a search to find keywords within it. If you are using Microsoft Internet Explorer, you will be able to search for keywords by typing "control + f" (on a PC) or "apple + f" (on a Mac.) This function does not work reliably on Netscape.


For technical information about the Archive,
check out the Methodology section of the Project Guide.

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