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B&G Policies

Policy Descriptions

Policy No. F-BERD-001: Hazardous Materials – Handling, Disposal and Minimization

Area: Facilities - Environmental Resources Department
Adopted: 4/14/05 (interim policy)
Revisions Approved:

Description: Hazardous Chemicals – Handling, Disposal and Minimization
Bard's policy is to minimize the production of hazardous wastes and to prevent the production of air and water pollutants. To this end, Bard is committed to protecting the environment through waste reduction, conscientious recycling practices and by the reclamation of our waste materials.
Disposal of hazardous chemicals is expensive and creates a regulatory burden for the campus. Bard's new chemical inventory system will streamline purchasing and help Bard minimize the use and disposal of hazardous chemicals.
No EPA P-listed chemicals may be purchased without prior clearance from the Chemical Hygiene officer.


Chemical Containers That When Empty Contain EPA-listed Acute Hazardous Waste
Empty chemical containers are still hazardous to Bard personnel and the environment until they are properly managed. All empty chemical containers shall be left at the Satellite Waste Accumulation Site as described below.

Click here for a PDF of the EPA list for P-listed Waste

Container must be triple-rinsed using a solvent (which might be water) capable of removing the acute hazardous chemical prior to disposal of the container as regular trash. Each rinsing should be performed with an amount of solvent equal to approximately 5 percent of the volume of the container (for example, use three 50ml rinses for a 1 liter bottle). The rinsate must be collected and disposed of as hazardous waste in an appropriately labeled waste collection container. The barcode on the empty chemical containers should then be removed and placed on the "Disposed Chemical Barcodes" collection sheet located at each Satellite Waste Accumulation Site. This allows the chemical to be taken off the master inventory list. Now the empty chemical container should be defaced of any chemical or hazardous labels and the cap removed prior to removal for recycling. Place containers in the yellow trash bag located in the green bin.

All Other Chemical Waste Containers
A container that has held any other hazardous chemical can be recycled once all the contents have been removed. Any contents should be disposed of according to our standard waste collection procedures at the assigned Satellite Waste Accumulation Area leaving as little residue as possible in the container, and rinsed with a solvent (that might be water). The barcode on the empty chemical containers should then be removed and placed on the "Disposed Chemical Barcodes" collection sheet located at each Satellite Waste Accumulation Site. This allows the chemical to be taken off the master inventory list. The empty containers should then be defaced of any chemical or hazardous labels and the cap should be removed prior to removal for recycling. Place containers in the yellow trash bag located in the green bin.

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Policy No. F-BERD-002: Proper Disposal of Hypodermic Syringes, Needles and Lancets (Sharps)

Area: Facilities - Environmental Resources Department
Adopted: 9/24/05
Revisions Approved:

Description: Proper Disposal of Hypodermic Syringes, Needles and Lancets (Sharps)
Bard College recognizes the need to provide a safe work environment, and that risk from sharps injury requires a specific policy. Protect yourself and protect sanitation workers through proper disposal of sharps.


  • Proper Disposal of Sharps—No. F-BERD-002.1

Used disposable needles/sharps shall be discarded immediately after use WITHOUT RECAPPING into an approved SHARPS CONTAINER, a container that is puncture resistant, leak proof on the sides and bottom, properly labeled and closable.  These containers are available free from Health Services (758-7433).
If a sharp is found in non-teaching areas such as the grounds or in non-science Divisions, phone security immediately (758-7777), advising them of the location of the item. Do not pick up the item.
If a person sustains a sharps injury contact Health Services immediately. Wherever possible, keep the sharp or contaminated object or any material that has caused the contamination to the object that then caused the sharps injury. Testing may need to be undertaken to establish the level of risk.

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Policy No. F-BERD-003: Vehicle Idling

Area: Facilities - Environmental Resources Department
Adopted: 10/21/05
Revisions Approved:

Description: Vehicle Idling
Engine emissions are increasingly connected to a wide variety of health complaints. Anti-idling is a simple and cost-effective way to reduce emissions and protect your health. To ensure the health of our workers, as well as to extend the engine's life, Bard is adopting an Anti-Idling Policy. This idling policy is extended to Bard subcontractors, and is hereby expanded upon to include diesel engines and comply with New York State law (NY 217-3.2, 3.3): diesel trucks should idle for no more than five minutes.

Idling gets you nowhere

  • Save Money - because idling your vehicle for 10 minutes a day uses up more than 25 gallons of gasoline in a year. Cars these days don't need to be warmed up. Except in below-zero conditions, you can just start the engine and drive off.
  • Breathe Easier - you won't have to breathe in exhaust fumes from a vehicle that is going nowhere. An idling engine produces twice as many exhaust emissions as an engine in motion.
  • Spare your engine - an idling engine is not operating at its peak temperature, which means fuel combustion is incomplete. Soot deposits can accumulate on cylinder walls leading to oil contamination and damaged components. Idling, while warming an engine, does not warm the wheel bearings, steering, transmission and tires--only driving does this.

According to the EPA, a typical truck burns approximately one gallon of fuel for each hour of idling. Running an engine at low speed (idling) causes twice the wear on internal parts compared to driving at regular speeds. While sitting in an idling vehicle, drivers are exposed to the vehicle's pollution more so than when the vehicle is in motion. Start-up emissions are not as great as the idling emissions, so it's always better to shut down.

For diesel trucks, follow manufacturer's recommendations for minimum warm-up time - usually 3-5 minutes, depending on the size of the vehicle. Turn off your engine when your vehicle is not in motion (follow manufacturers recommendations for cool-down - usually 3-5 minutes after full load operation). Most newer diesel engines will stay warm for several hours after they have been running, retaining more than enough heat to keep the engine warm and avoid starting difficulties.

  • Idling a diesel-powered engine for over 30 seconds uses more fuel than restarting the engine.
  • Idling a gasoline-powered engine for over 10 seconds uses more fuel than restarting the engine.

Employees using Bard vehicles may idle their vehicles during the initial morning warm-up (no more than 10 minutes); however, any time they exit their vehicle after that point, engines should be shut down.

Diesel trucks and buses should idle for no more than five minutes.

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Policy No. F-BERD-004: Aerosol Cans

Area: Facilities - Environmental Resources Department
Adopted: 2/3/06
Revisions Approved:

Description: Proper Disposal of Aerosol Cans
Aerosol cans can be extremely dangerous if they are improperly disposed. They can become a projectile if they are compacted in the back of a trash truck and can spray Bard personnel with hazardous materials. Empty aerosol cans may be recycled in our metal stream.

The EPA requires that only empty aerosol cans may be recycled; containers that are not empty may be considered hazardous waste and must be processed through our Hazardous Waste program.


Employees using aerosol cans must ensure that they are completely empty of product and propellant. Empty, non food-containing aerosol cans must be placed in specially designated collection containers. Containers are located in the Physical Plant, Recycle Yard, Fisher Arts Center, and the Performing Arts Center.

If you have unusable product in an aerosol can, please contact or Laurie Husted at x7180 so we can ensure proper disposal.

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Policy No. F-BERD-005: Spill Notification Procedure

Area: Facilities - Environmental Resources Department
Adopted: 6/5/2006
Revisions approved:

To ensure that potentially hazardous conditions are addressed immediately, we are identifying spill notification procedures for campus personnel to follow.

If there is a spill or hazardous situation on campus, the discovering party should notify Security. Security will immediately notify the on call emergency responder who will make a determination about whether to handle the incident in-house or use one of our outside spill response companies.

Anyone discovering a spill or condition that could eventually lead to a spill, shall immediately notify Security x 7777 and report the following:

  • individual's name
  • location of spill
  • time of the spill
  • description of the magnitude of the spill
  • whether personnel have been injured
  • the portion of the facility involved in the spill

For record keeping purposes, Security will generate an incident report and provide a copy to the Director of Buildings & Grounds.

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Policy No. F-BERD-006: Proper Disposal of E-Waste

Area: Facilities – Environmental Resources Department
Adopted: 6/13/2006
Revisions approved:

Bard recycles obsolete college-owned computers, televisions, laptops, monitors, keyboards, computer boards, printers and scanners and other e-waste in compliance with federal law.

E-waste may contain toxic metals and materials such as lead in the glass of the monitor's cathode ray tube, silver, lead solder in older CPU boards, and PCBs in some electronic components and cannot be disposed of as trash.

If you or your department has unwanted, college owned:

  • Computer-related electronic equipment,
    • contact the Help Desk. IT will assess the value and usefulness of all electronic components. Any ink jet or toner cartridges should be removed from printers for recycling.
  • Audiovisual equipment
    • contact the AV Department. AV will assess the value and usefulness of all electronic components.
  • Other misc. electronic equipment or non college owned items (used or generated on campus only – no home items)
    • put in a Service Request for BERD to remove the equipment, or put the materials curbside in a closed cardboard box, clearly labeled with your name and the following: "Universal Waste – item name"

Electronic equipment that cannot be reallocated internally or externally will be stored in our Universal Waste Storage Area and then sent by BERD to an approved recycling facility on a yearly basis.

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Policy No. F-BERD-007: Garbage

Area: Facilities – Environmental Resources Department
Adopted: 10/6/2006
Revisions approved:

Bard is under increased scrutiny from state and federal regulators that track and monitor what we discard as solid waste. Trash generated on campus is transferred to the Bard Recycle Yard where it is categorized, sorted and shipped off-site to a transfer station in Dutchess or Ulster County. From the transfer station, items are routed to landfills, an incinerator or for recycling. Hazardous waste and electronic waste are handled separately and are covered under other policies.

Only solid waste generated on campus may be discarded on campus.

  • Should you have an item that might be considered hazardous, please contact for a solid waste characterization.
  • Should you have a bulky item, please put in a work order for special handling.
  • For recycling questions, email or visit the BERD website

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Policy No F-BERD-008: Environmentally Sound Product Procurement

Area: Facilities – Environmental Resources Department
Adopted: 3/17/2009
Revisions approved:

Bard College is committed to environmental protection and will seek to the fullest extent possible to purchase environmentally friendly products. This reduces Bard’s waste stream, lowers our energy use and enhances Bard’s reputation. This policy extends to Bard contractors. The following qualities are preferred:

EPA Energy Star ™ labeled products, or equivalent
Durable, as opposed to single use or disposable items
Items made with recycled materials, maximizing ‘post consumer’ content
Non toxic or minimally toxic, preferably biodegradable
Recyclable products, and if not recyclable, can be disposed of safely.
Shipped with minimal packaging (consistent with care of the product), and such packaging that is made of recycled or recyclable materials
Produced locally or within our region
Items designed for longer life or repair

Special Notes:
Bard is committed to buying 100% post consumer content recycled office paper for office use. Bard seeks to avoid or eliminate the purchase of incandescent light bulbs.

When sourcing items, the purchaser should request items with as many of the listed qualities as possible. Bard employees responsible for hiring contractors should communicate this policy. These purchases should be made whenever cost, specifications, standards and availability are comparable to the non-preferred products.

Examples of products that might be included in this policy are office supplies, paper products, building materials, lubricants, remanufactured parts, landscape products.

Recycled paper is encouraged when placing orders for brochures, catalogues, books, letterheads, business cards, etc.

Use reusable products if possible. Examples are ceramic coffee mugs, glass drinking cups, metal silverware, rechargeable batteries, and campus mail envelops.

When preferred products are distributed, special educational efforts should be made to let end users know that they have received a preferred product.

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Policy No. F-B&G-001: Asbestos Management

Area: Facilities - Buildings & Grounds
Adopted: 12/04/05
Revisions Approved:

It is the policy of Bard College to comply with the regulations of New York State, the federal Occupational Safety and Health Administration (OSHA) and the Environmental Protection Agency (EPA) that pertain to asbestos in the work place and environment.

Notification to Buildings & Grounds is required for all contracted and in-house asbestos work (removal, disposal or laboratory). All work activities involving the management of asbestos at the college must adhere to all applicable rules and regulations.

Federal and State Regulations
Federal, state, and local government regulations govern removal of ACM within New York State. OSHA Standard 29 CFR 1910.1001 addresses asbestos from the occupational health standpoint, by specifying limitations of workers' exposure through engineering controls, protective equipment, monitoring and training. The OSHA standard also provides requirements for the specifications and posting of caution signs and labels and respiratory protection guidelines. The EPA regulates the emission standard for asbestos (40 CFR Part 61, Subpart M) and addresses the requirements for the manufacturing, application, removal, and disposal of asbestos. The sections of the EPA regulations that pertain to the University are those which govern removal from renovation or demolition areas and the disposal of asbestos.

New York State Department of Labor (DOL) promulgated 12 NYCRR Part 56 (Industrial Code Rule) to address the hazards to public safety and health during the removal, encapsulation, enclosure or disturbance of friable asbestos or any handling of asbestos material that may result in the release of asbestos fiber. The New York State Department of Environmental Conservation (DEC) regulates the transportation of asbestos waste (6 NYCRR Part 364) and also the disposal in New York State landfills (6 NYCRR Part 360). By reference above, all the cited regulations are incorporated herein and become a part hereof.

The Bard project manager will ensure that all outside employers hired for asbestos work possess appropriate credentials, and provide B&G with all appropriate USEPA documentation, including Notification of Asbestos Removal project, as well as removal record-keeping requirements.

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Policy No. F-B&G-002: Ozone Action Plan

Area: Facilities - Buildings & Grounds
Draft: 3/2013
Revisions Approved:

The Ozone Action Plan for Bard College Buildings and Grounds is designed to support efforts by the mid-Hudson Valley region to combat the rise of ozone levels to the severe level. The action plan outlines the efforts the campus community will voluntarily make to keep ozone levels in the area below this level. This program of activities is entirely voluntary on the part of students, faculty and staff. The efforts are coordinated by Buildings and Grounds.

The purpose of the Ozone Action Program is to decrease the formation of ground-level ozone during the summer in the Hudson Valley ozone. Ultimately, achieving attainment for ozone (air quality better than the national standard) will result in a healthier environment for the region's citizens and work force.


  • Improve air quality through voluntary actions.
  • Create public awareness and promote individual responsibility through education.
  • Provide credible measures of air quality improvement efforts.

During ozone season, May 1 - August 31, Buildings and Grounds staff will receive Ozone Action Day notices from the Cary Institute*. Employees will be notified in a timely manner via email, fax, voicemail, signs or flyers.

*As of August 2012, the nearest air quality measurement point is at the Cary Institute in Millbrook, NY.

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Policy No. F-B&G-003: Unmanned Aircraft Systems

Area: Facilities - Buildings & Grounds
Draft: 5/2015
Revisions Approved:

Why Use UAS on Campus?
Why use UAS on campus? The use of UAS (Unmanned Aircraft Systems, or drones) by the Bard Department of Buildings & Grounds for the purpose of inspecting facilities can reduce the cost, time, and risk associated with conventional means of inspection. Such conventions may require the rental, staging, and operation of large-boom lift equipment, risk damage to property, and/or present dangerous conditions for personnel who must access roofs and rig harnesses for even a “first look” at the problem. Certain sites and conditions may even prevent inspection, where roof access or equipment staging is not possible. With proper safety and coordination, UAS can provide a quick and efficient means to gather “first look” information (pictures and video) on a hard-to-reach problem area, without lifts or jeopardizing staff.

For photography and videography, UAS can provide a unique (and often picturesque) perspective of buildings, landscapes, and events. UAS photo and video (at even modest heights of 10 to 20 feet) can provide aerial vantages and sweeping pans with greater ease, and with reduced cost and setup, than ground-based and fixed-position equipment.

While operation of a UAS is not without risk, by following FAA guidelines, applying OSHA safety rules established for conventional inspection, and taking a “common sense and respectful” approach to this new technology (with considerations for individual privacy), UAS’s can become viable tool for campus operations.

Guildelines for use of UAS
The primary directives for use of UAS are such:

  • Health, safety, and privacy
  • Protection of property
  • Operating within the confines of federal and state regulation
  • “Commons sense” and “respectful” approach to new technology and applications
In short, the use of UAS, for whatever application, should be carefully planned and coordinated, with safety as the central focus. Weighing the risks involved with UAS operation against those associated with conventional means, a UAS should not be used when a reasonable alternative is readily available. To accomplish “safe and proper” application of UAS on campus, the operating team should be well trained and highly attuned to safety protocols and the new risks and site conditions associated with flying a UAS. This includes consideration for individuals’ right to privacy, with an understanding that many campus buildings are residences, and that much of the surrounding built and green spaces are meant for public use.

Although federal and state guidelines and regulations are still adapting to the new and proliferating commercial use of UAS nationwide, adherence to existing and new guidelines from the FAA and OSHA is forefront.

This initial version of UAS operation guidelines for Buildings & Grounds is meant to be a preliminary step by Bard, as this “brave new world” of technology and applications evolves, and with the expectation to reform and create more comprehensive versions in the future.

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